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Visual Lease increases organizational value through better real estate management.

Around the globe, Visual Lease is helping hundreds of companies operate more efficiently and effectively. Find out more about their experiences with Visual Lease below.

A Recognized Global Investment Group

The Company’s Rapid Global Expansion and Extensive Financial Reach Outpaced Its Corporate Real Estate Management StructureM

The Client

  • A leading, highly diversified, publicly-traded, global investment management firm headquartered in New York City with more than $50 Billion under management across multiple funds and a diverse range of strategies on behalf of over 1,500 institutional investors and private clients worldwide

The Challenge

  • Keep pace with rapid global expansion and extensive financial reach
  • Sought a comprehensive solution – lease management software, centralized document management, accounting functionality and payment automation implementation, and meeting vast financial and accounting reporting requirements.
  • Corporate real estate portfolio of more than 50 domestic and foreign leased locations in 10 countries on four continents and spread across over 20 organizations.
  • Real estate leadership in transition at the time.
  • Significant document organization, including sourcing and scanning critical documents, translating and validating the majority of the foreign leases, abstracting all leases, and conducting significant financial implementation.

The Solution

  • Implemented a comprehensive real estate solution.
  • Charted out a step-by-step plan to address the Client’s needs for lease management software, extensive document management and lease abstracting services, and accounting/payment functionality.
  • Reviewed the Client’s real estate processes and recommendations for streamlining and integration.
  • Configured and implemented the Client’s Visual Lease database for lease management and accounting feed capabilities involving more than 20 organizational entities.
  • Abstracted all leases and populating the legal, business, document, and financial information to the Client’s database.
  • Interaction with the Client’s translation services provider to validate the translated foreign leases.
  • Held weekly update briefings as to the status of the project and process needs.

The Result

  • Much improved and streamlined real estate processes for the Client.
  • Lease documents organized, abstracted and centralized in a fully customized, configured and implemented lease administration and real estate management database.
  • Better able to track and manage the critical dates, contacts, documents and financials associated with its real estate to allow it to make better decisions on its portfolio.
  • Substantial time and financial operating efficiencies realized throughout the process of adopting the Visual Lease software solution, in tandem with the lease audit work conducted by KBA Lease Services.

A Highly Respected National Restauranteur

Restaurant Group in Search of Comprehensive Lease Management Solution and Associated Services to Manage Expanding Portfolio

Testimonial

  • “I love working with Visual Lease. It is extremely logical, intuitive and easy to use. I especially love how the data exports to Excel for easy manipulation. Uploading to the Documents tab is a very easy task. Visual Lease provides numerous Standard Reports and it is simple to create your own Custom Reports. Even the Standard Reports can be further edited as they export to Excel. And the tech support is TOP NOTCH! We’ve been in the Visual Lease “cloud” and are 100% satisfied. We launched the Accounting Module to run rents through Lease Administration and the process has gone very well. Visual Lease is excellent!”— Caryn W., Lease Administrator

The Challenge

  • Sought a full range of lease management solutions for its expanding national restaurant portfolio of over 100 locations.
  • Needs included lease management software, centralized document management, lease abstracting as well as some data migration, accounting functionality and payment automation implementation, and meeting vast financial and accounting reporting requirements.
  • The Client did not have lease management software in place and was utilizing spreadsheets to help manage its data and real estate processes.
  • The Client’s lease administration team was working out of physical files for a sizable number of locations.

The Solution

  • Implemented a comprehensive real estate solution.
  • Enacted a step-by-step plan to address the Client’s needs for lease management software, document organization and lease abstracting, full financial system configuration and implementation, and advanced customized reporting
  • Reviewed the Client’s real estate processes and recommendations for streamlining and integrating them.
  • Configured and implemented the Client’s lease management database as well as the accounting feed capabilities involving eight organizational entities
  • Extensive document organization, including sourcing and scanning critical documents, as well as some data migration
  • Abstracted about 100 leased locations and populating the legal, business, document, and financial information to the Client’s database
  • Facilitated advanced customized reporting capabilities to complement its real estate and business operations analysis

The Result

  • Much improved and streamlined real estate processes for the Client.
  • Configured the Client’s database and completed an ambitious data migration and lease abstraction projects to populate it
  • Conducted a detailed training session to familiarize the Client with the software’s unsurpassed functionality and capabilities.
  • Better able to track and manage critical dates, contacts, documents and financials to make better decisions on its real estate portfolios
  • Visual Lease’s ad-hoc reporting tool allowed the Client to address its reporting needs and build, save and run reports in seconds as opposed to hours or days to produce
  • Toward the end of the database deployment, the Client’s lease administration team underwent a period of transition and restructuring resulting in further training in Visual Lease
  • Resulted in the Client bringing control of its lease administration and payables responsibilities under the control of its Real Estate department from Accounting to better streamline operations.

One of the Fastest Growing Law Firms in the U.S.

The Company’s Rapid Global Expansion and Extensive Financial Reach Outpaced Its Corporate Real Estate Management Structure

The Client

  • Founded in 1958, the firm, dedicated to representing management exclusively in workplace law, is one of the fastest growing workplace law firms in the U.S., with 750 attorneys practicing in more than 50 locations nationwide.
  • Widely recognized for delivering client service excellence to the world’s largest corporations, once again earning awards and industry acclaim for its work in employment litigation. In addition, the firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management in the U.S. News – Best Lawyers “Best Law Firms,” and is recognized by Chambers and Legal 500.

The Challenge

  • Corporate presence in more than 50 U.S. markets (and over 70 leased locations) serving 750 attorneys.
  • Significant demands on the Client’s corporate real estate department.
  • Required a comprehensive solution that included lease management software, centralized document and contact management, the configuration and implementation of accounting functionality and payment automation, and meeting vast financial and accounting reporting requirements.
  • Advanced customized reporting capabilities, specifically the ability to produce 18 different monthly reports, which included real estate cost analysis as well as detailed business operations analysis.

The Solution

  • Implemented a comprehensive real estate software solution for its specific needs. Visual Lease charted out a step-by-step plan to address the Client’s needs for lease management software, advanced customized reporting, and accounting/payment functionality.
  • Reviewed the Client’s real estate processes and recommendations for streamlining and integration.
  • Configured and implemented the Client’s Visual Lease database for lease management and accounting feed capabilities.
  • Identified a need and solution for advanced lease security.

The Result

  • Much improved and streamlined real estate processes for the Client.
  • Visual Lease’s ad-hoc reporting tool allowed the Client to address all of its monthly reporting needs and build, save and run reports in seconds as opposed to hours or days to produce.
  • Implementation was completed at the Client’s offices in one day and included full integration with its accounting system and resulting in the elimination of process redundancies and errors.
  • Once the Client’s database was configured, Visual Lease mapped and migrated the data from the Client’s internal reports and into the database.
  • The Client was then trained its new database on-site at its offices in one day.
  • Enabled the Client to better track and manage the critical dates, contacts, documents and financials associated with its real estate to allow it to make better decisions on its portfolio.
  • Substantial time and financial operating efficiencies were identified and realized throughout the process.