Join over 1,500 companies in the fast lane. VL will help you expertly manage your dynamic portfolio of vehicles, equipment, and facilities all while ensuring regulatory compliance.
It’s Time to Shift Gears With VL.
Take control of your leased and owned assets and maintain confident compliance with ASC 842 and IFRS 16.
Visual Lease by the numbers
+
Customers
%
Retention
M+
Records under management
Maintain auditability through every modification.
Manage modifications and subsequent remeasurements for your fleet of vehicles, trailers, and equipment with proven workflows. Enforce internal controls with configurable preventative and detective controls, ensuring that every change, from lease extensions to fleet upgrades, is fully documented and compliant.
Secure controls that can keep up with your business.
Feel confident about your data and system security with configurable approvals, a complete audit trail, AWS hosting, and a bi-annual SOC I Type II audit that includes all reports and calculations. Whether managing leases for trucks, buses, or railcars, ensure that your fleet management is backed by robust security and compliance.
Automate your lease administration.
Our AI-driven tools streamline lease management processes, reducing manual effort and errors. This includes automated data extraction from lease documents and proactive alerts for key dates and obligations, ensuring you stay up-to-date on your obligations across all your fleet vehicles, transportation equipment, and facilities.
Establish your baseline in half the time.
Track energy, water, waste, and biodiversity data for leased and owned transportation assets, upload supporting documents, create a complete emissions inventory, and generate reports in compliance with GRI, ISSB, TCFD, EFRAG, and the Greenhouse Gas Protocol.
The proven path to confident, ongoing compliance:
Guided implementation
Our dedicated customer success managers will configure your system, controls, and data for optimal performance. We understand the unique needs of the transportation industry, from managing vehicle leases to maintaining compliance with regulatory standards.
Intelligent import and bulk uploads
Bulk upload templates automatically adjust to your system settings and catch potential errors before they can cause problems, ensuring that your fleet data and lease information are accurate and up-to-date.
Dedicated, ongoing support
Get access to a team of experts who are available to answer any questions at no additional cost.
Flexible system integrations
Easily schedule, monitor, manage, and automate data imports and exports between Visual Lease and any third-party application.
What our customers say about us:
“What I like about Visual Lease is that it’s simple and straightforward. I like that we can scale it down and make it simple – or if we want to go further, there’s still room to grow.”
Matthew Warren
Assistant Corporate Controller & Director of Financial Reporting at Newpark Resource
Downloads & Resources
2022 Lease Accounting Market Analysis Transportation
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A Complete Guide to Lease Accounting: Transportation
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Buyer's Guide to Lease Accounting Software: Transportation
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Commercial Real Estate in 2022 Report: Transportation
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Equipment Fleet Management
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Lease Accounting and Lease Administration. Why You Need Both Whitepaper: Transportation
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Lease Accounting: Transportation
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Waste Connections Case Study
Read MoreFrequently Asked Questions
How does the platform support sale-leaseback accounting for terminals and depots?
Visual Lease centralizes all lease and ownership data in one system of record, giving you full visibility into sale-leaseback arrangements. The platform ensures compliance with ASC 842, IFRS 16, and GASB 87 by automating the recognition of right-of-use (ROU) assets and lease liabilities. For terminals and depots, you can configure lease terms, track gains or losses, and create automated journal entries to streamline accounting and reporting.
Can I export fleet lease data to our telematics platform?
Yes. Visual Lease offers flexible data integrations and export functionality so you can connect lease portfolio data with existing operational tools, including telematics systems. You can export relevant fleet lease information such as payment schedules, mileage thresholds, and contract terms to enhance utilization tracking and performance management.
How does the solution manage fleet leases with mileage-based variable payments to avoid balance-sheet surprises?
Visual Lease enables you to configure leases with variable payment structures, including mileage-based terms. The system captures and monitors usage data, flags variances against expected thresholds, and updates financial schedules accordingly. This prevents unexpected liabilities by ensuring that your balance sheet reflects actual fleet activity and future commitments.
How does the tool account for subleases when vehicles are shared across subsidiaries?
Visual Lease makes it easy to manage subleases within your portfolio. When vehicles are shared across subsidiaries, the platform allows you to designate sublease relationships, allocate costs, and generate accurate accounting entries. This ensures both the lessor and sublessee entities remain compliant with lease accounting standards while maintaining a single source of truth for fleet usage.
How do we track lease commitments when expanding into new international trade lanes?
Visual Lease provides global lease management functionality that supports multiple currencies, languages, and regulatory standards. As your business expands into new international trade lanes, the system captures new lease commitments, applies the correct accounting treatment, and consolidates reporting across jurisdictions. This gives your finance and operations teams a clear, real-time picture of lease liabilities and commitments worldwide.
