By streamlining lease administration, automating data extraction, and providing robust reporting tools, VL supports effective budget management, transparent reporting, and efficient space utilization, allowing organizations to focus on their core functions and strategic goals.
GASB Compliance for Leases and
Software Agreements Made Easy.
Visual Lease simplifies GASB compliance for real estate, equipment, and software agreements.
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Controls and compliance for real estate, land, equipment, fleet and SBITAs:
- Journal entries on a full or modified accrual basis: Generate accurate journal entries that comply with GASB 87 for leases and GASB 96 for subscription-based IT arrangements (SBITAs), whether you’re working on a full accrual or modified accrual basis.
- Transparent calculations and third-party tested, pre-built disclosures and roll-forward reports: Leverage pre-built reports that align with government accounting standards, including supporting maturity analyses and disclosures required for GASB compliance.
- Critical date alerts: Receive proactive alerts for key dates such as lease renewals, terminations, and remeasurements, ensuring you never miss a deadline for your government leases.
- Streamlined modifications and remeasurements: Simplify the process of modifying and remeasuring leases and SBITAs as government contracts and agreements evolve, with full compliance and documentation.
- Configurable preventative and detective controls: Implement and enforce internal controls tailored to the specific needs of government operations, ensuring data integrity and regulatory compliance.
- Complete audit trail: Maintain a detailed audit trail for every asset, lease, and SBITA, meeting the rigorous standards required for government audits and reviews.
Automate your lease administration.
Our AI-driven tools streamline lease management processes, reducing manual effort and errors across your government agency. This includes automated data extraction from lease documents and proactive alerts for key dates and obligations, whether managing property leases, equipment leases, or IT service agreements under GASB 96.
Establish your ESG baseline in half the time.
Carbon accounting, sustainability management, and ESG reporting tools for leased and owned assets:
- Track energy, water, waste, and biodiversity data: Collect and monitor environmental data across government-owned and leased properties, including public buildings, land, and vehicle fleets.
- Create a complete emissions inventory: Build comprehensive emissions inventories that align with government sustainability initiatives and reporting requirements.
- Upload supporting documents: Store and manage all relevant documentation to support your agency’s environmental and sustainability efforts.
- Generate reports in accordance with GRI, the Greenhouse Gas Protocol, and more: Produce ESG reports that comply with leading standards and support transparency in government operations.
Does VL support Executive Order 14057 reporting on leased property emissions?
Yes, Visual Lease supports EO 14057 reporting by aggregating energy and emissions data from leased facilities. With VL ESG Steward, agencies can generate export-ready reports that align with federal templates, helping them meet annual disclosure requirements with accuracy and efficiency.
What tools track progress toward municipal net-zero commitments across leased facilities?
Progress toward net-zero commitments is tracked through VL ESG Steward dashboards, which combine lease, utility, and emissions data. Agencies can filter results by property or region to measure performance against climate action plans and show the leasing program’s role in reducing emissions.
How does lease data feed EPA Portfolio Manager for public-sector benchmarking?
Lease and energy data from Visual Lease can be exported in formats compatible with EPA Portfolio Manager, ensuring agencies meet benchmarking requirements without duplicating work. This allows them to maintain a single ESG baseline in half the time while complying with public-sector transparency mandates.
VL’s award-winning, all-inclusive support model:
Guided implementation
Our dedicated customer success managers will configure your system, controls, and data for optimal performance. We understand the unique needs of government agencies, including compliance with GASB standards and the management of diverse lease portfolios.
Expert support at no extra cost
We prioritize your success without additional charges. Our experts, knowledgeable in government sector operations, are available to answer your questions and ensure you keep progressing without any hidden fees.
On-demand training
VL is user-friendly, with comprehensive system trainings and how-to guides available on demand, helping your government staff quickly adapt to and maximize the platform’s capabilities.
Dedicated account team
Our all-inclusive support model features a dedicated account team committed to helping you maximize your system’s potential and achieve your agency’s goals, ensuring smooth operations and compliance with government standards.
How does Visual Lease simplify and support dual reporting under GASB 87 and GASB 96?
Visual Lease simplifies compliance and dual reporting by automating journal entries, disclosures, and roll-forward reports for both leases and subscription-based IT arrangements. The platform manages real estate and equipment leases under GASB 87 and IT subscriptions under GASB 96 within one centralized system. Agencies can generate accurate calculations on a full or modified accrual basis, leverage pre-built, audit-tested templates, and maintain a single source of truth for liabilities, right-of-use assets, and subscription commitments—all without relying on separate tools or manual reconciliations.
How does VL provide critical date alerts to avoid missed renewals or re-measurements?
Visual Lease issues proactive alerts for renewal dates, terminations, and re-measurement triggers. These notifications help finance teams stay ahead of contract deadlines, preventing costly lapses in occupancy, misstatements in reporting, or missed opportunities for renegotiation.
How does the system automate annual rollover of appropriation-based lease options?
The system automates appropriation-based rollovers by monitoring option dates and triggering proactive alerts and workflows. When exercised, renewals are automatically updated in accordance with GASB 87, keeping lease liabilities, ROU assets, and disclosures current while preventing funding lapses.
What organizations say about us:
"Obviously the best part is how easy [Visual Lease] is to use. I’ve been involved in a lot of implementations, used a lot of different software, and from the beginning, Visual Lease has been straightforward and easy.”
Dominic Cromartie
Associate CFO at Poarch Creek Band of Indians
Frequently Asked Questions
Can finance executives model lease cost impacts within constrained appropriation cycles?
Yes, finance executives can model lease cost impacts within appropriation cycles using Visual Lease’s forecasting and scenario tools. The platform applies the correct accounting treatment under GASB 87 and GASB 96, ensuring liabilities and subscription-based IT agreements are recorded accurately while keeping financial plans aligned to fiscal budgets.
How does the platform help document justifications for sole-source lease procurements?
Visual Lease helps document sole-source procurements by storing justifications, approvals, and supporting records alongside each lease. With a complete audit trail and configurable controls, agencies can simplify oversight reviews and provide clear transparency when exceptions to competitive bidding are required.
Which controls ensure approvals align with state procurement thresholds before leases are executed?
Approval controls in Visual Lease ensure compliance with procurement thresholds by automating workflows based on dollar amounts, lease terms, or asset classes. These preventative and detective controls block leases from advancing without the right authorization, reducing risk and ensuring compliance.
What tools help manage modifications and re-measurements for government leases and SBITAs?
Visual Lease streamlines modifications and re-measurements with guided workflows that automatically adjust liabilities, right-of-use assets, and disclosures. This ensures agencies remain in full compliance with GASB 87 and GASB 96 as contracts evolve, while maintaining documentation for audit readiness.
Does the solution maintain FedRAMP High authorization for storage of sensitive lease data?
Yes, Visual Lease maintains FedRAMP High authorization, ensuring agencies can manage sensitive lease and financial data in a secure, government-compliant cloud environment. Combined with immutable audit trails and rigorous controls, this provides a trusted foundation for data integrity and confidentiality.
What audit logs align with NIST SP 800-53 requirements?
Audit logs in Visual Lease align with NIST SP 800-53 by recording every lease change with time stamps, user IDs, and immutable records. These detailed logs give agencies a verifiable chain of custody for all transactions, supporting both cybersecurity standards and compliance reviews
