ASC 842 and IFRS 16: 5 Lessons Learned for a Smoother Transition

New lease accounting standards are sweeping the industry, bringing about significant change and challenges for entities of all sizes and industries. For most companies, the changes take effect beginning in 2019, but some entities, like private companies, have an extra year. The long-term impact of the new standards has yet to be seen, but the implementation issues facing many entities have become increasingly evident.

The modifications may be significant but are far from new. The Financial Accounting Standards Board and the International Accounting Standards Board issued in 2016 the ASC 842 and IFRS 16, respectively. The standards bring many leases onto the balance sheet, increasing the visibility of a company’s assets and liabilities.

In fact, listed companies using IFRS Standards or US GAAP are estimated to have around $3.3 trillion of lease commitments, of which more than 85 percent do not appear on their balance sheets. Why? Historically, leases have been categorized as either “finance leases” (reported on the balance sheet) or “operating leases” (disclosed only in the notes to the financial statements)¹.

“When the new FASB and IASB leases standards take effect, they’ll provide investors across the globe with more transparent, comparable information about lease obligations held by companies and other organizations,” stated FASB Chair Russell G. Golden in announcing the new standards².

With the first wave of businesses transitioning to the new lease accounting standards beginning January 1, 2019, many entities have been busy developing plans for ASC 842 and IFRS 16. Other entities, like private companies, have an extra year to adopt ASC 842. IFRS 16 will be effective for annual periods beginning on or after Jan. 1, 2019. For those businesses that have yet to implement the new standards, understanding the lessons learned will prove essential.

This white paper will explore some of the key differences between ASC 842 and IFRS 16 and will provide actionable insights and lessons learned to help businesses navigate the complexities and ensure a successful adoption.

Preparing for the implementation of any new accounting standard can be a  significant undertaking but, with the proper planning, companies can alleviate some of the headaches. To help ensure a smooth transition, consider these lessons learned:

Act early: When undertaking a large project, such as collecting, extracting and entering leases, it’s important to have a clear understanding of the desired output. This requires an early evaluation and selection of a system, which will give you a clearer idea of which data points you can track, how your journal entries will look, and what GL/AP integrations you need to consider. Before you do anything, look at your leases. Read five, 10 or 20 of them and, if necessary, have someone who is familiar with the leases explain them to you. Eventually, when you have questions about systems or ASC 842 technical considerations, you will understand them in the context of your portfolio.

Educate: Staff education and training is essential. Ensure that your associates have reviewed the new standards and understand the implications. It is also important to stay abreast of any potential changes in interpretation that may arise going forward. While many leases are straightforward (tenant-based real estate leases, fixed expense equipment leases, etc.), it’s important to know your business model and recognize if there are any unique lease types (embedded, variable rent, index-based, multiple-asset agreements, etc.).

Leverage technology: Technology should not be thought of as strictly a compliance solution. Purchasing technology presents a significant opportunity to find enterprise value in your solution. What if you could centralize your real estate leases and track non-financial components? What if you could use reporting and analytics to uncover risk, or synergy, across your portfolio? What if you could leverage a solution to centralize all contracts, not just leases? Leveraging a robust end-to-end lease accounting and management software solution, that also helps ensure ASC 842 and IFRS 16 compliance, is essential.

Have a Plan: Break the implementation down into phases and create a cross-functional team to spearhead the project. Ensure the plan clearly outlines the roles, responsibilities and timelines. Have a plan for including people outside of accounting (i.e. real estate people who would actually have the lease and people who are in charge of office equipment leases such as copiers and furniture). Also, consider working backward and think about Day 2 first. Why? It’s easy to have a plan for Day 1, but what about next year? What about when you expand, make an acquisition, or hire new associates? Extend your focus beyond Day 1 compliance to sustainable Day 2 compliance. What will be the new process internally? (i.e., entering, approving a lease, recording journal entries, passing an audit, etc.) What other value can you uncover from this exercise? What are some sample leases? (Have a real estate, asset manager or legal expert explain them to you, if necessary). Then, start collecting.

Communicate: Clarity and communication is essential. Communicate the impact of the new standards to all stakeholders, including those outside of the corporate accounting department. This includes such groups as real estate and IT. They too will be impacted and need to understand the changes.

Don’t delay. Begin your implementation and decision-making process today. Preparing for the new accounting standards may seem daunting but you’re not alone. Turn to experts like lease accounting and management software professionals Visual Lease, who can help you navigate the complexities and set you on reliable path to ASC 842 and IFRS 16 lease accounting compliance.