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RE BackOffice

RE BackOffice is a premier provider of lease abstraction, administration, and accounting services. A global boutique firm, we provide high-quality services to top-tier clients across industry verticals, covering every type of lease and on any lease platform.
Lease Administration Services

Set up, Cadence and Process Optimization

  • Initial setup, coaching, cadence
  • Process evaluation
  • Review of existing data capture mechanisms and templates for accuracy and usefulness
  • Template optimization and definition
  • Recovery setup

Lease Abstraction and Ongoing Maintenance

  • Abstraction of Leases
  • Process evaluation
  • Abstraction of Amendments/Side Letters
  • Vendor change/update
  • Multilingual abstraction
  • Lease abstract audits

Notice Processing/Correspondence

  • Renewal notices
  • Estoppel
  • SNDA (Subordination and non-disturbance agreement)
  • Commencement date letters
  • Rent increase letters
  • Monthly statements
  • Month end reports

Year-End Reconciliations (Desktop Audit)

  • CAM charges
  • Insurance charges
  • RET charges
  • Follow-ups with landlords and tenants to correct overcharging/underpayment

Critical Dates Monitoring

  • Lease expiry/renewal date
  • Security deposit return date
  • Rent increase date

Liasoning services

  • Communicating with your tenant/landlord/other parties for lease-related processes.
Lease Accounting Services

Management of Accounts Receivable and Payable

  • Invoices/statements coding and processing
  • Variance reporting
  • Payment handling report
  • Percentage rent processing
  • Sales reporting
  • Bill backs
  • Invoice preparation
  • Bank reconciliations
  • Recurring charge/ receipts posting
  • Late fee processing

Information Management and Reporting

  • Straight line rent reporting
  • Monthly lease activity report (SF- Renewed/Expanded/Vacated/Leased/MTM)
  • COI management
  • Ad hoc reports/custom reporting as per your requirements

Collection Services

  • Collection calling
  • Collection follow-ups
  • Liasoning with concerned parties
Other Services

Staying on top of your lease portfolio management involves many moving parts and we understand that very well. That is why we offer a range of supporting lease services including:

  • PDF bookmarking, document tagging and management
  • Data migration management
  • Multilanguage lease translation services
  • Market research services
  • Argus-based financial modeling services

RE BackOffice is a premier provider of end-to-end commercial real estate marketing and lease portfolio management services. A global boutique firm, we provide high-quality services to top-tier clients across industry verticals. All projects are performed in-house.

We are proud to be a trusted partner, for 15+ years, to leading retailers, REITs, property owners/managers, and corporate accounts seeking a strategic advantage. RE BackOffice is dedicated to consistently delivering high-quality services and optimal ROI to our clients.

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